Job Title: Facilities Coordinator
Reporting to: Facilities Manager
Location: Nottingham (based) Overseeing all Air IT Locations
Job Purpose:
This varied and active role will see you supporting the day-to-day running across our Air IT sites, carrying out essential checks and coordinating with contractors to ensure the workplace remains safe, compliant, and well-maintained. You’ll also coordinate with the Appointed Persons at other smaller office locations to ensure all workplaces remains safe, compliant, and well-maintained.
Duties and Responsibilities:
Facilities & Office Management
- Oversee the day-to-day facilities management of all Air IT sites ensuring it remains safe, operational and a place where people enjoy working.
- Conduct regular site inspections, identifying risks and coordinating preventative maintenance.
- Ensure cleaning services meet high-quality standards.
Health & Safety Compliance
- Ensure compliance with health and safety regulations, including fire safety, risk assessments, and emergency procedures.
- Maintain records of fire wardens, first aiders, and health & safety representatives, ensuring they are properly trained.
- Ensure weekly fire alarm testing and compliance with all fire safety procedures.
- Promote a positive safety culture across all Air IT locations.
Supplier & Contractor Management
- Oversee office supply deliveries, ensuring compliance with agreed-upon standards and contracts.
- Oversee office waste disposal, building security, and parking allocation.
- Liaising with landlord and local authority in relation to building safety, condition and security.
Wider Office Co-ordination
- Work with Appointed Persons across the other offices to ensure best practice and high quality, safe working practices are maintained.
- Ensure actions from 3rd party Audits are followed up and completed across our office portfolio.
- Manage First Aider Training for colleagues as and when needed.
Qualifications, Knowledge and Experience:
Essential:
- Minimum Proven experience in Facilities Coordination.
- Knowledge of health and safety best practices.
- Strong organisational and time management skills.
- Proficiency in Microsoft Office and IT systems.
- Ability to handle multiple priorities in a fast-paced environment.
- Excellent problem-solving skills and attention to detail.
- Strong verbal and written communication skills.
- A full, valid UK driving license and ability to travel to various office locations.
Skills, Abilities and Competencies:
Essential:
- A focus on customer satisfaction and the ability to build and maintain long-term relationships.
- Exceptional IT skills.
- Reside within a commutable distance to the regional office and be able to commute to other offices as and when required.
- H&S Qualifications
Desirable:
- Experience in maintenance planning, contractor management, and project coordination.
- Experience working within a fast-paced environment.
- Familiarity with the technology or IT industry.
The Benefits
We believe in rewarding our team with perks that matter:
- Hybrid working options for better work-life balance
- 25 days annual leave + bank holidays
- Ongoing learning and development opportunities
- Cycle to work scheme & technology vouchers
- Enhanced family leave
- Celebration day – an extra day off to mark a special occasion
- Salary sacrifice pension
- 2 paid volunteer days to give back to your community
- Company social events & competitions
- Discount and Cashback Scheme
- Group Income Protection & Life Insurance
- EAP and Virtual GP Service
Why Air IT?
At Air IT, we’re more than just an employer – we’re a family. We celebrate diversity and are committed to equal opportunities for all. Join us in creating an inclusive environment where your work can truly shine.
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